A reference guide for Educators using Connect at TAFE Queensland.

Create a group category

To organise and manage related groups, use categories. For example, you can have a category for Assignment 1, Assignment 2, Seminars, Remedial Help, and Book Reviews.

Before you create a new set of groups, you must set up a category and create restricted work areas for the groups.

  1. On the Manage Groups page, click New Category.
  2. Enter a Category Name and Description.
  3. Select an Enrolment Type from the drop-down list.
  4. Depending on the chosen Enrolment Type, enter the Number of Groups to create, the Number of Users per group, or both.
  5. To apply a distinctive prefix to each group name and code in the category, enter it in the Group Prefix field. If you do not fill in this field, the prefix defaults to "Group".
    Depending on the chosen Enrolment Type, to automatically enroll users to groups, select Auto-enroll new users.
  6. Depending on the chosen Enrolment Type, to randomly place users in groups, select Randomize users in groups. If you do not choose this option, users are placed alphabetically based on the Classlist.
  7. If you select an Enrolment Type that supports self Enrolment, to set a deadline after which learners can no longer self enroll in the group, select Set Self Enrolment Expiry Date.
  8. If you select Set Self Enrolment Expiry Date, but you want all learners who do not enroll before the expiry date to be enrolled, you can select Allocate unenrolled users after Self Enrolment Expiry Date to automatically, randomly and evenly distribute them into the available groups.
    Note: This option adds group members beyond the capacity of groups, if applicable. The automatic Enrolment recurs at a set interval after the expiry date to ensure that all learners are assigned to a group.
    Note: Enable the options in the Create Workspace area only after you've customised your group names. The Discussions areas are then created with the customised group names right away, and you do not have to edit their names manually later.
  9. Click Save.
  10. To customise individual group names, click the group and enter a new group name.
  11. Click Save.
  12. To set up discussion areas, locker areas, and assignment submissions folders with the customised group name, from the category name's context menu, click The edit icon Edit Category.
  13. In the Create Workspace area, select Set up discussion areas, Set up lockers, and/or Set up assignment submissions folders.
  14. Click Save.
  15. On the Create Restricted Topics page, select the Forum in which you want to create restricted topics.
  16. If you have the new group topic creation feature enabled, do one of the following:
    1. If you want educators to manage each topic individually, select the Create one topic per group radio button. Learners can only see topics assigned to their group.
    2. If you want to enable educators to manage all activity and assessment from one topic, select the Create one topic with threads separated by group radio button. Learners can only see threads from their own group.
  1. Click Create and Next.
  2. Enter a group discussion Title and Description.
  3. Click Create and Next.
  4. Click Done.