Educators

A reference guide for Educators using Connect at TAFE Queensland.

Managing grades and grade items

Manually assign grades

  1. On the navbar, click Grades.
  2. On the Enter Grades page, do one of the following:
    • To manually enter grades for an individual user, click the user name.
    • To manually enter grades for a grade item, from the context menu of the grade item, click The view results icon Grade All.
    • To manually enter grades for a category, from the context menu of the grade item, click The view results icon Grade All.
  1. Enter your grades.
  2. Click Save and Close.

Release final grades

If you did not select the Automatically release final grade option when you set up your grade book, you can release final grades to learners manually.

  1. On the navbar, click Grades.
  2. On the Enter Grades page, from the Final Calculated Grade or Final Adjusted Grade context menu, click The view results icon Grade All.
  3. To release grades for all users, on the Final Grades page, from the Final Grades context menu, click The visible icon Release All. To release final grades for a specific user, do one of the following:
    • Select the check box by the user name and click the The visible icon Release/Unrelease link.
    • Select the check box in the Release Final Calculated Grade or Release Adjusted Final Grade column.
  1. Click Save.

The The final grade released icon Final grade is released icon displays in the Final Calculated Grade or Final Adjusted Grade column for any user who has their final grade released. The The final grade not released icon Final grade is not released icon displays in the Final Calculated Grade or Final Adjusted Grade column for any user who does not have their final grade released.

Export grades

eLearning Services recommends that you set up your grade book in Connect even if you want to enter grades in a CSV or TXT file. You can then use the Export Grades option to create an appropriately structured file.

  1. On the navbar, click Grades.
  2. On the Enter Grades page, click Export.
  3. In the Export Options area, do the following:
    • From the Export Grade Items For drop-down list, select who you want to export grade items for.
    • Select the Key Field you want to use to identify users.
    • Select the Grade Values and User Details you want to export.
  1. In the Choose Grades to Export area, select the grade items you want to export.
  2. Click Export to CSV or Export to Excel. A pop-up window appears. Click on the file link to download it.

Note: If a student is enrolled in multiple groups within a Group Category, those enrolments are exported as a comma-separated list within a cell.

Set grade visibility options for learners

  1. On the navbar, click Grades.
  2. Click The settings icon Settings.
  3. In the Org Unit Display Options tab, set your Learner View Display Options.
  4. Click Save.

You can also edit grade visibility options for individual grade items using the Edit Item page by setting Display Options.

Note: Bonus grade items do not display to learners with the grade scheme information like other grade items, no matter what display options you set. Bonus grades are calculated differently than other grade items and only added to final grades after all other calculations. Therefore, learners can only view the numeric points, and potentially the weight achieved, for a bonus grade, but no other grade scheme information.

Set release conditions for grades

Release conditions allow you to associate grade items and grade book categories with other items in Connect. For example, you can require that users meet some other criteria, such as completing a quiz or submitting to an assignment submission folder, before a specific grade item appears in their grade book.

  1. On the navbar, click Grades.
  2. On the Manage Grades page, click on the grade item you want to set release conditions for.
  3. In the Restrictions tab, in the Release Conditions area, do one of the following:
    • Click Attach Existing, then select the check box for any condition you want to attach. Click Attach.
    • Click Create and Attach, then select a Condition Type from the drop-down list. Complete any additional Condition Details that appear and click Create.
  1. From the drop-down list, select if All conditions must be met or Any condition must be met to access the grade item or category.
  2. Click Save and Close.

About bonus grade items

Bonus grade items are not included in the maximum points for a category or final grade. They are added on top of the calculated grade.

Bonus grade items cannot make users' grades exceed the maximum points specified, unless the Can Exceed option is selected.

Note: Bonus grade items do not display to students with the grade scheme information like other grade items, no matter what display options you set. Because bonus grades are only added to final grades after all other calculations, students can only view the numeric points, and potentially the weight achieved, for a bonus grade, but no other grade scheme information, as the actual weight or points of the bonus grade item may not be consistent with the rest of the grade scheme.

Inaccurate final grades

The Final Grades page lists the calculated final grade for each user in your grade book. Final grades might be inaccurate if:

Manually recalculate the final grade

If you have not selected the Automatically keep final grades updated option, you may have to manually recalculate final grades at some point during your unit.

  1. On the navbar, click Grades.
  2. Do one of the following:

Enter an adjusted final grade

  1. On the navbar, click Grades.
  2. On the Manage Grades page, from the Final Adjusted Grade context menu, click The view results icon Enter Grades.
  3. In the Final Adjusted Grade column, enter a grade for every user you want to give an adjusted grade to.
  4. If you want to release a grade for a user, select their Release Final Adjusted Grade check box.
  5. Click Save.

Calculate final grades for a single user

  1. On the navbar, click Grades.
  2. On the Enter Grades page, click on a user’s name.
  3. If you see the "Out of date!" message displaying by the Final Calculate Grade, click the The recalculate all icon Recalculate the Final Calculated Grade icon. Click Calculate.
  4. Enter a Final Adjusted Grade in the fields provided or click the The preview icon Transfer Final Calculated Grade to Final Adjusted Grade icon.
  5. Select the Release check box.
  6. Click Save.

Restore a deleted grade item

  1. On the navbar, click Grades.
  2. On the Manage Grades page, from the More Actions button, select Event Log.
  3. Beside the appropriate grade item select Restore.

Basic Scenario: Final calculated grade using Points system

You offer a number of online units that use similar content, but adjust the unit content depending on your users’ interests and skill levels. Your units are set up by importing unit content from a master unit. Each task can be only completed as Satisfactory or Unsatisfactory, so you use the points system and set grade items to a maximum points value of 2. Your grade item’s grade scheme converts these results to a Satisfactory (for 100%) or Unsatisfactory (for < 100%). Because you need to know when a task has not yet been graded, you treat ungraded items as a 0. You do not yet have all summative assessment tasks graded in Connect, so your final grade’s scheme converts results to Assessments satisfactory (for 100%) or Assessments not yet satisfactory (for <100%).

You set up grade items with the following properties:

 

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Maximum Points

2

2

2

2

2

2

Can Exceed

No

No

No

No

No

No

Bonus

No

No

No

No

No

No

You assign the following grades for the user Dougie Jones:

 

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Maximum Points

2

2

2

2

2

1

You release the calculated final grade to Dougie. It is calculated as follows:

Grade item

Calculation

Task 1

= 2/2

= 100%

= Satisfactory

Task 2

= 2/2

= 100%

= Satisfactory

Task 3

= 2/2

= 100%

= Satisfactory

Task 4

= 2/2

= 100%

= Satisfactory

Task 5

= 2/2

= 100%

= Satisfactory

Task 6

= 1/2

= 50%

= Unsatisfactory

Calculated Final Grade

= 2+2+2+2+2+1

= 11/12

= 91.66%

= Assessments not yet satisfactory

Advanced Scenario: Final adjusted grade using Formula system

You are teaching a graphic design unit. Your units are set up by importing unit content from a master unit. You have all summative assessment tasks graded in Connect, so your final grade’s scheme converts results to J - Competent (all assessments completed to a Satisfactory level) M – Competency not achieved (a student who has attempted all assessments, but not to a Satisfactory level) or Withdrawn (if a student has not completed all assessments). This is determined by a custom formula set up in the Final Calculated Grade.

Each of the assessment tasks –all set up as Assignment folders– are completed as Satisfactory (for 100%) or Unsatisfactory (for < 100%). Tasks are graded using a Rubric which contains each assessment criteria (worth 1 point each), so you set the maximum points value of grade items equal to the number of criteria in each.

You drop ungraded items so they don’t affect final grade calculation.

You want an opportunity to review and adjust grades if necessary, so the Final Adjusted Grade is released to students.

 

 

Task 1

Task 2

Task 3

Maximum Points

9

8

7

Can Exceed

No

No

No

Bonus

No

No

No

 

You assign the following grades for the user Dougie Jones:

 

Task 1

Task 2

Task 3

Dougie Jones

9/9

8/8

7/7

 


The Final Adjusted Grade for Dougie is derived as follows:

 

Grade item

Calculation

Task 1

= 9/9

= 100%

= Satisfactory

Task 2

= 8/8

= 100%

= Satisfactory

Task 3

= 7/7

= 100%

= Satisfactory

Calculated Final Grade

= IF {(Task 1.Percent >= 100) AND (Task 2.Percent >= 100) AND (Task 3.Percent >= 100), 2, IF{(Task 1.Percent > 0) AND (Task 2.Percent > 0) AND (Task 3.Percent > 0), 1, 0 } }

= 2/2

= 100%

= J - Competent

Final Adjusted Grade

= 2/2 (transferred from Final Calculated Grade without adjustment)

= 100%

= J - Competent

About automatic transfer of overall score to a learner's grade

You can automatically transfer the overall score of a numeric rubric to a learner's grade. A score transfers automatically only when the rubric has an overall score.

Numeric rubrics include the following types:

When multiple rubrics are present in the rubric pop-up window, it is the overall score of the first numeric rubric that Connect transfers. If you want to transfer the score of a different rubric or scores from multiple rubrics, you must handle these situations separately.

Connect handles different types of grade items during the transfer as follows:

Automatically transfer overall score to learner's grade

  1. On the navbar, click Grades.
  2. On the Manage Grades page, from the grade item context menu, click The view results icon Enter Grades.
  3. On the selected Grade Item page, click grades_assessment Assessment for the learner you want to evaluate.
  4. On the rubric pop-up window, evaluate the learner and click Save and Record. If you click Save, the overall score does not transfer to the learner's grade.

Best practices for entering grades