Educators

A reference guide for Educators using Connect at TAFE Queensland.

Assignments basics

What is Assignments?

Learners use the Assignments tool to upload and submit assignment submissions to assignment submission folders in Connect, eliminating the need to mail, fax, or email their work to educators.

Educators use the Assignments tool to see users’ submission times, download assignment submission folders to their computer, view submissions on the Evaluate Submission page, associate assignment submission folders to rubrics, and return submissions with grades and feedback.

In the Folder Submissions area, educators can view users' submissions and submission dates, eliminating the need to collect assignments and making it easy to track when files were submitted.

Educators can create categories to group and organise assignment submission folders. They can also restrict access to assignment submission folders by date and time, group membership, or special access permissions.

What file types are supported in Assignments?

The following file formats are compatible with the Assignments document viewer:

Extension

File Type

Notes

HTM, HTML, MHT, MHTML

Web document

Connect strips the <title> tag and text within the tag from user created web documents

RTF, PPT, PPS, PDF, DOC, DOCX, PPTX, XML, XLS, TXT, WPD

Text document

 

JPG, JPEG, PNG, GIF, BMP, TIF, TIFF

Image

 

SWF, MPG, MPEG, RM, MP3, MP4, M4V, M4A, AVI, WAV, RAM, ASF, MOV, RA

Media

The extensions MP4, M4V, and M4A allow users to drag entire albums, video podcasts, and movies from iTunes

Add categories to manage assignment submission folders

Organise your assignment submission folders into categories to make it easier for users to navigate to the appropriate folder. For example, you can create separate categories for unit topics, summative projects, bonus assignments, and individual submissions. Your new category will appear on the Assignment Submission Folders page only if there are assignment submission folders associated with it.

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, click New Submission Folder.
  3. In the Folder Properties area, click the New Category link.
  4. Enter a name for your category.
  5. Click Save.

Create an assignment submission folder

To create an assignment submission folder

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, click New Submission Folder.
  3. Enter a Name.
  4. Select a Folder Type. Group submission folder enables you to have one submission per group, but you must associate the folder with a Group Category. Any group member can submit and view files for a group assignment submission folder.
  5. Do any of the following:
    • To associate the assignment submission folder with a category, select a Category or click New Category.
    • To associate the assignment submission folder with a grade item in your grade book, select a Grade Item, or click New Grade Item. Note that only numeric grade items can be associated with assignment submission folders.
    • To assign a score, enter a value in the Out Of field. If there's also an associated grade item, maintain consistency by matching the value of the Out Of field to the grade item's Max. Points value.
    • To change the display settings for the folder's grade item, click the Learner View Preview context menu, then Edit Display Settings.
    • To associate a rubric to the folder, click Add Rubric, or Create Rubric in New Window.
    • To provide instructions to users, in the Instructions rich text field, enter your instructions.
    • To add attachments, in the Attached Files area, click any of the buttons.
    • To change submission options, expand Show Submission Options and select the appropriate settings.
    • To receive an email message when a new submission is uploaded to this folder, enter your email address, or a comma-separated list of email addresses in the Notification Email field.
  1. Click Save.

Hide draft assignment submission folders and content

Educators can set the visibility state for draft content within assignment submission folders in Content and Assignments. When content is in a draft state, it is not visible to learners in Connect. When educators have set the visibility to draft, the hidden icon appears in the educator view for the content.

In Content, when an educator adds existing assignments as topics, the visibility state of the topic is pulled from the visibility state of the assignment folder. The visibility status of a topic reflects the visibility status of the folder containing the topic.

When an educator creates a new assignment submission folder, the new folder defaults to the draft visibility state, in the same method as Quizzes and Surveys. When an educator updates a visibility setting on a folder in Assignments, it is automatically updated in the associated Content topic.

The export process now includes the visibility state for the assignment content. The visibility state for export comes from the assignment submission folder.

The import and Copy Course Component process for assignment and content topics uses the following logic for hiding content from learners:

Set release conditions for an assignment submission folder

Release conditions allow you to associate an assignment submission folder with other items in Connect. For example, you can require that users meet some criteria, such as reading a set of lecture notes in Content, before they can submit their work to an assignment submission folder. You can also make submission to the assignment submission folder a criterion for accessing another item, such as a quiz.

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, from the context menu of the assignment submission folder you want to set release conditions for, click The edit icon Edit Submission Folder.
  3. In the Restrictions tab, in the Release Conditions area, do one of the following:
    • Click Attach Existing. From the drop-down list, select the check box for any condition you want to attach. Click Attach.
    • Click Create and Attach, then select a Condition Type. Complete any additional Condition Details that appear and click Create.
  1. To set how accessing the grade item or category is controlled, from the drop-down list, select if All conditions must be met or Any condition must be met.
  2. Click Save and Close.

Add special access to an assignment submission folder

Special access permissions allow you to set different availability dates and times for specific users. For example, you could extend the deadline for users who require remedial help or who are submitting work beyond the original scope of the assignment. You can also add special access after an assignment submission folder’s end date has passed for users who have a legitimate excuse for missing the deadline or for users you want to submit additional material, such as planning notes or a bibliography.

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, from the context menu of the folder you want to add special access to, click The edit icon Edit Submission Folder.
  3. In the Restrictions tab, in the Special Access area, select one of the following options:
    • Allow users with special access to submit files outside the normal availability dates for this folder
    • Allow only users with special access to see this folder
  1. Click Add Users to Special Access.
  2. On the Special Access page, do the following:
    • In the Properties area, set the Date Availability for when you want the users to have special access to the folder.
    • In the Users area, select the users you want to give special access to.
  1. Click Save.
  2. Click Save and Close.

Reorder, edit, and delete assignment submission categories and folders

If you delete a category that contains assignment submissions folders, the assignment submissions folders will appear in the No Category section of the Folder list.

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, do one of the following:
    • To reorder categories and folders, from the More Actions button, click The reorder icon Reorder. Use the Sort Order drop-down lists to change the order in which your categories and folders display. Click Save.
    • To edit a category, click its The edit icon Edit icon. Make your changes and click Save.
    • To edit a folder, from its context menu, click The edit icon Edit Submission Folder. Make your changes and click Save and Close.
    • To delete a category, click its The delete icon Delete icon. Click Delete.
    • To delete a folder, from its context menu, click The delete icon Delete Folder. Click Delete.

Restore deleted assignment submission folders

If your assignment submission folder has availability dates associated with it, when you restore the folder, you also restore its dates in the Calendar tool.

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, from the More Actions button, click The event log icon Event Log.
  3. For every folder you want to restore, click the Restore button.

Set availability and due dates for an assignment submission folder

  1. On the navbar, click Assignments.
  2. On the Assignment Submission Folders page, from the context menu of the folder you want to set availability and due dates for, click The edit icon Edit Submission Folder.
  3. In the Restrictions tab, select the Has Start Date, Has Due Date, and Has End Date check boxes. Use the provided fields to set your dates.
  4. Click Save and Close.